Privacy policy
Draft for Linda’s review — please do not publish this page yet. The Zoho Forms-to-Bigin connection is set up. Confirm the email-confirmation settings and test that the consent choice is recorded in Bigin. The data-retention wording also needs a final decision.
Last updated: 12 October 2026
This notice explains how the Linda Botts BIS website handles information sent through its enquiry form, message popup and occasional-email signup.
Who is responsible for your information?
Responsible party: Proprietors Hub Pty Ltd, trading as Linda Botts BIS.
Privacy questions and requests: info@lindabotts.co.za
Location: South Africa.
What information may be collected?
- For an enquiry: your name, email address, business details, team size, the process you want to discuss and the information you choose to provide about it.
- For a message through the website popup: your name, email address and message.
- For email updates: your name and email address, your choice to subscribe, and a record of when and how you confirmed that choice.
How will it be used?
Enquiry and message details are used to reply and discuss the service you asked about. If you separately choose to receive occasional emails, your contact details and consent record may be kept for process-improvement tips, blog posts and service updates. The email-updates choice is optional and is not required to send an enquiry.
Where will information be stored?
Website enquiry and popup messages are sent to Linda by email. The email signup form is hosted by Zoho Forms and is connected to Zoho Bigin to keep contact records. Linda plans to send occasional updates manually by email for now. Confirm that the email-confirmation settings and consent field/tag are working, and check the Zoho account’s region before publishing this notice. Zoho and the website hosting/email providers may process or store information in locations outside South Africa.
How long will information be kept?
Information will be kept only for as long as needed to respond, provide services, maintain appropriate business records or honour a person’s communication preferences. Suggested approach to confirm before publication: keep marketing contact details while the person remains subscribed; after an unsubscribe, retain only the minimum suppression record needed to avoid sending further updates. Set and document a reasonable period for enquiry records and inactive subscriber records.
Email choices and unsubscribing
The email-updates checkbox will be optional and unchecked by default. A subscription will only be added to Bigin after the person confirms their email address. While updates are sent manually, each promotional email will explain how to unsubscribe, and Linda will update the Bigin record promptly. A minimal record may be kept to respect an unsubscribe request.
Do not use the enquiry form to add someone to promotional email updates. A separate, clear choice is needed.
Your choices and requests
You may ask to access or correct your information, withdraw marketing consent, unsubscribe, or ask for deletion where applicable. Contact info@lindabotts.co.za.
Changes to this notice
If the way information is handled changes, this notice will be updated and the revised date shown above.